As approved in 1971, amended in 2003, 2013, and 2020.
Article I – Name
Section 1. The name of the organization is Hungarian Studies Association (HSA).
Article II – Purpose
Section 1. To operate without profit so that no part of the net earnings or assets of the organization shall be distributed to any private individual.
Section 2. To promote and foster interdisciplinary scholarly research, publication, and teaching related to Hungary as well as Hungarian experiences all around the world
Section 3. To represent the interest of HSA in relation to other organizations and institutions; it may establish collaboration and cooperation or affiliate itself with organizations having similar aims
Section 4. HSA shall contact students and scholars interested in these fields, participate in and organize scholarly sessions and conferences, and publish a Newsletter regularly
Section 5. To act as a clearinghouse for information on Hungarian studies
Section 6. To promote the writing and publication of articles and books dealing with the Hungarian experience
Section 7. HSA shall conduct these activities in the spirit of an unqualified commitment to academic freedom and shall not show partiality to any particular political, philosophical, or religious persuasion of its members or other participants in its enterprises
Section 8. HSA shall do its very best to defend the freedom of expression and the freedom of scholarship and science. This is nonnegotiable and lies at the heart of the organization. This type of activity should be strictly limited to defending scholarly and academic interests and following the procedures outlined in Article IV: Meetings of Members (Section 6)
Article III – Membership
Section 1. Membership in HSA shall be open to all individuals engaged in the study, teaching, research, and publication in or related to the field of Hungarian studies. Applicants shall submit a membership form to the Secretary of HSA. Upon receipt of the annual dues, the Secretary is authorized to enroll the candidate as an Individual Member. Timely payment of annual dues is required to maintain membership in good standing. Only individuals who have fulfilled these conditions shall be considered members in good standing and shall have the right to vote and hold offices in the HSA and enjoy other privileges of the members.
Section 2. HSA shall offer a non-voting Institutional membership to universities and academic institutions. Institutions shall submit a membership form for Institutional membership to the Secretary of HSA. Upon receipt of the annual dues, the Secretary is authorized to enroll the organization as an Institutional Member. HSA shall, when possible, collaborate with these Institutional Members, and HSA will make an effort to include young scholars and students in the organization’s activities.
Section 3. The annual dues shall be determined by the Executive Committee and approved by the majority of members voting in ballot circulated by email or other appropriate medium.
Section 4. Any member may resign from membership by giving notice of his/her resignation to the Secretary. Any member may be removed from membership by the majority vote of members at the HSA annual business meeting or any other special meetings (Article IV Section 1), provided notice of intention to remove such member shall have been given to the Secretary at least four weeks before the set date of the meeting and circulated among the members by email or other appropriate medium.
Article IV – Meetings of Members
Section 1. An Annual Business Meeting of all members shall be held in conjunction with the annual Association for Slavic, East European, and Eurasian Studies (ASEEES) convention. If the HSA annual business meeting will be held at a time or place other than specified in the ASEEES Program, it shall be announced at least four weeks prior to the set date and circulated by email and or other appropriate medium. Special meetings may be determined by the HSA Executive Committee or by the request of at least one-fourth of all voting members. Such meetings and their agendas shall be announced at least four weeks prior to the set date and circulated by email or other appropriate medium.
Section 2. At all meetings of Members, those present shall constitute a quorum.
Section 3. The annual business meeting shall receive the report of the Prize Committee and approve or disapprove reports from members of the Executive Committee or other ad-hoc committees on their activities; the report of the Treasurer on the state of HSA; and dispose in the same manner of proposals for future activities presented by the Executive Committee, or other ad-hoc committees or members. Members may also make proposals for future activities to be considered by the Executive Committee.
Section 4. In view of the general experience that only a small minority of members can attend such meetings, no decision voted at the annual business meeting that would alter these Bylaws, the amount of the membership dues, or composition of the Executive Committee, shall be valid until they are approved by the majority of members voting in a ballot circulated by email or other appropriate medium.
Section 5. Any other decisions of the annual business meeting of similar importance shall be submitted for approval to all voting members by ballot circulated by email or other appropriate medium, if more than one third of the members present express a desire for it. In the event of any decision of the annual business meeting of similar importance the President has the right to call a closed meeting after consultation and agreement from the Executive Committee.
Section 6. Any motion of members for the annual business meeting of similar importance, including motions to involve HSA in any form of social or political activism shall be addressed to the President in writing at least four weeks before the set date of the meeting. The text of such proposed action shall be submitted for discussion at the annual business meeting. Approval is contingent upon the results of the ballot circulated by email or other appropriate form of medium to all voting members. For proposals on social or political activism initiated by HSA, a 2/3 majority vote of all members is required.
Article V – Officers
Section 1. Officers of the HSA shall consist of the President, Vice President, Secretary, Treasurer, and four Officers-at-large. Together they shall constitute the Executive Committee. The Executive Committee is responsible for the regular operations of the Association, including collection of membership dues, maintenance of an up-to-date and accurate membership list, maintenance of a website and social media, and correspondence. The Executive Committee can act in the name of the HSA between annual business meetings. The decision to respond to outside requests for support of social or political statements requires a 2/3 majority of the Executive Committee.
Section 2. Before the expiration of each term, the President shall appoint a Nominating Committee consisting of three members in good standing whose duty it will be to set up a slate of nominees and confirm their willingness to stand for election. One or more candidates will be nominated for the offices of Vice President, Secretary, Treasurer, and Officers-at-large by ballots circulated among the members by email or other appropriate medium. Candidates receiving a majority of the ballots will be elected and will assume office on January 1st. The Secretary shall announce the results to the members in the minutes of the annual business meeting and published in the January newsletter. The Webmaster will be appointed by the President with the approval of the Executive Committee, and will remain in his/her office until he/she or the Executive Committee request the termination of his/her appointment.
Section 3. The President of the HSA is the principal officer of the HSA. He/she shall represent the organization in relations with other organizations, coordinate the work of the Executive Committee and generally oversee activities of the HSA.
Section 4. The Vice President shall assist the President in all his/her duties and substitute for him/her when he/she is unable to perform them. The Vice President shall succeed the presidency at the end of the President’s term. The Vice President shall be responsible for coordinating social media.
Section 5. The Secretary shall record and maintain the minutes of the annual business or special meetings and shall give or cause to be given notice of all meetings. He/she also shall prepare membership lists and occasional special reports to the members and conduct all balloting procedures. He/she shall compile, edit, and publish the HSA Newsletter.
Section 6. The Treasurer shall have charge of the funds of the organization, collect annual dues, keep a detailed record book, prepare annual financial reports, and pay all fees and bills. He/she shall deposit any funds in a bank designated by the Executive Committee.
Section 7. The four Officers-at-large shall assist other officers in fulfilling their obligations and shall be ready to assume other tasks that may fall to the Executive Committee. Officers-at-large shall participate in discussions of the HSA Executive Board as voting members. They should be able to serve for two terms.
Section 8. The term of the newly elected officers shall begin on January 1st. A term is for three years. With the exception of the President and Vice President, elected officers may serve consecutive terms contingent on being nominated and re-elected to the position. If any vacancy on the Executive Committee develops, it shall be filled by the Executive Committee upon electing one of two candidates nominated by the President; his/her term shall expire on the day the term of his/her predecessor, but he/she can run for the office in the next election and eventually serve for two terms, if re-elected.
Section 9. The Webmaster shall develop and maintain the HSA’s website, including the creation and expansion of overall site design and the publishing and updating of materials submitted by the general membership. The Webmaster shall also serve as List Owner for the HSA’s electronic discussion list, monitoring list subscriptions, and ensuring the ongoing functionality of the list. The Webmaster shall be appointed by the President upon a vote of the Executive Committee for such a term as the Committee shall decide, and that such a term may be extended or terminated, when the Committee shall determine the need for it. The Webmaster should have the same rights and duties as other members of the Committee, including the right to vote on all issues presented to the Committee.
Section 10. The Executive Committee shall consist of the officers of the organization as set forth in Article V Section 1. The control of this organization shall be vested solely in the Executive Committee. The Executive Committee shall meet at least once a year outside the annual business meeting, if possible; otherwise, it shall conduct its business electronically. All substantive decisions of the Executive Committee shall be made by a majority of its members and shall be communicated to the membership by the Secretary. These decisions can be challenged by a petition signed by at least one-fourth of all members requiring it to be placed before these members in a ballot circulated by email or other appropriate medium, if the Executive Committee decides to stand by its decision. All decisions and actions of the Executive Committee shall be announced to the members of the HSA in the newsletter.
Section 11. No salary, fee, or other compensation shall be paid to any Executive Committee member or officer of the HSA.
Section 12. An officer of the HSA may be removed from his/her position by decision of the Executive Committee, or by a recall petition signed by at least one-fourth of the members of the HSA, but this removal must be approved by a majority of members voting in a ballot circulated by email or other appropriate medium. This ballot shall include a statement by the affected officer, or his/her representative in his/her defense, if he/she wishes to make one. The vacancy thus created shall be filled in the same manner as other vacancies.
Article VI – Standing Committees
Section 1. Prize Committee: The Prize Committee shall consist of three members. Committee members are elected to serve a three-year term at the annual business meeting. This Committee shall evaluate the submitted essays and books by Regular and Institutional Members and report their decision of the Mark Pittaway Young Scholar Award and the Book Prize at the next annual business meeting of the Hungarian Studies Association. These prizes shall be awarded biennially on an alternating basis. Members can be reappointed for up to two consecutive terms.
Section 2. Ad-hoc Committees shall be appointed by the President, Executive Committee, or elected by the majority of members present at the annual business meeting as needed.
Article VII – Ballot
Section 1. In order to substitute for a debate of an issue that might have ensued in a meeting, all ballots circulated by email or other appropriate medium shall include a brief explanation of the proposed action comprising the reasons for it as well as objections or alternative proposals that had been, or could be, advanced by its opponents.
Article VIII – Recognition of Achievement
Section 1. The HSA shall be able to recognize exemplary life-time achievements of teaching, scholarship and publishing activity in the field of Hungarian studies attained by its Members at the time of their retirement or death. An ad-hoc committee appointed by the Executive Committee shall help it identify such individuals and evaluate their work.
Article IX – Miscellaneous
Section 1. No officer, committee, or member may incur any expenses or obligations chargeable to the organization, except as authorized by the Executive Committee.
Section 2. These By-Laws may be amended or repealed only by a majority of Regular and Institutional members in good standing voting in a ballot circulated by email or other appropriate medium. New Bylaws shall take effect January 1st of the next year.
Article X – Dissolution of the HSA
Section 1. The HSA shall be dissolved by the action of its members expressed by a 2/3 majority of all members voting in a ballot circulated by email or other appropriate medium. The language of this ballot shall include proposals for the disposition of the assets and liabilities of the HSA.
Section 2. Upon the dissolution of the organization, the Executive Committee shall, after paying or making provision for the payment of all of the liabilities of the corporation, dispose all of the assets of the corporation to another organization or organizations formed to promote Hungarian studies which has or have qualified for exemption under Section 501(c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). If the Executive Committee decides not to make distribution of the assets in said manner, the Executive Committee shall in its sole discretion dispose of all of the assets of the corporation exclusively for the purpose of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, academic, or scientific purposes as shall at the time qualify as described above as an exempt organization or organizations. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principle office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.